Each clock entry
The date, start and finish time, and the project if you use projects. Location is attached only if the employee's device has already given permission, and it's never needed to clock in.
Timesheets & corrections · From Free
Timesheets that are right before pay day.
Your team clocks in and out on a phone, tablet or computer. When something's wrong, they send a correction request, so you can see what changed and why.
Clock-ins and time reports are on the Free plan, for up to 5 employees.
The problem
Paper timesheets get filled in on Friday, from memory.
Someone forgets to clock out. A shift runs late and nobody writes it down. A sheet goes missing in the van. By the time you check the hours, the details have gone, and the fix is a guess or an argument.
Even with a spreadsheet, a correction usually means typing over the old number. Nobody can see what it said before or who changed it.
- Hours written up at the end of the week
- Corrections typed over the original, with no history
- Time you can't match to a job or a site
How it works in Employr
From clock-in to checked hours in four steps.
- Step 1
Clock in and out
Staff clock in when work starts and out when it ends, using the web app on their phone. If you use projects, they pick the job first so the hours land in the right place. Up to five entries a day covers split shifts.
Clocked in to a project - Step 2
Ask for a correction
Forgot to clock out? The employee opens the entry, puts in the right times and says what happened. They can do this for any entry from the last 35 days.
Correction request - Step 3
Review it with the original in view
The request shows the recorded entry, the requested times and their note together, and the employee is told what you decided. Approve it, or reject it with a reason so they know what you need.
Manager review - Step 4
Check the week
Time reports show each person's clock history by day and week and flag scheduled shifts with no clock-in. If you need to, you can add or fix an entry yourself. On Business and above, the reviewed hours feed straight into pay breakdowns.
Time reports
In detail
What gets recorded, and who sees it.
Split shifts and nights
Up to five entries per person per day covers a morning job, a break and an afternoon somewhere else. Overnight shifts keep their real dates, so a 10pm to 6am night shift doesn't get split across the wrong days.
Roles decide access
Employees see their own hours. Managers see their team's. Only roles you trust can approve corrections or edit entries, and you set that in Settings.
From hours to pay preparation
On Business and above, reviewed hours feed pay breakdowns with day, night and overtime rates, allowances and deductions. You check the figures and pass them to your payroll provider.
Why teams use it
Fewer arguments about hours.
The original stays visible
A correction request shows the recorded entry beside the requested change, with the employee's reason and your decision, so nobody has to remember what the sheet said.
Gaps come to you
Instead of reading every line, start with the scheduled shifts that have no clock-in and the corrections waiting for you.
Time tagged to projects
On Team and above, clocked time can be tagged to a project, so you can see the hours each job took.
No charge per person
You pay one price for your plan. Adding someone within its limit doesn't change the bill.
What Employr doesn't do
Employr helps you prepare hours for pay. It doesn't run payroll, make payments or submit tax returns, so check the figures before you rely on them. There's no separate weekly timesheet sign-off step: hours build up from clock-ins and corrections. Location is optional at clock-in and nobody is tracked during the day.
Keep exploring
Related features and industries.
Questions
Common questions.
What if someone forgets to clock in or out?
They can request a correction to any entry from the previous 35 days and explain what happened. An authorised manager then approves or rejects it. It's easiest to sort while the details are fresh.
Can staff change their own hours?
Not directly. They send a correction request, and a manager decides. The original entry stays visible to whoever reviews it.
Does Employr track where my staff are?
No. Location can be recorded at the moment someone clocks in, but only if their device has already given permission. It isn't needed to clock in, and there's no tracking during the day.
Can I see hours for each job?
Yes, on Team and above. Staff choose the project before they clock in, and the project shows the hours tagged to it.
Do staff submit a weekly timesheet?
No. In Employr the timesheet is built from clock-ins as they happen. Staff fix mistakes with correction requests, and you review the week in time reports. There isn't a separate submit-and-approve step for the whole week.
Does Employr run payroll?
No. Business and above adds pay breakdowns with overtime, allowances and deductions. Employr doesn't make payments or submit tax returns, so your payroll checks still apply.
Is there a time clock app?
Employr is a responsive web app, so the same time clock works in the browser on a phone, tablet or computer. Native Android and iOS apps are in development.
How much does it cost?
Clock-ins and time reports are free for up to 5 employees. Starter is £19 a month for up to 10, and Team is £45 a month for up to 25. Each plan is one price, not a charge per person.
Try it with your team
Get this week's hours right.
Clock-ins, corrections and time reports are free for up to 5 employees. No card needed.