1. Introduction
These Terms & Conditions govern access to and use of the Employr platform, website, desktop applications, mobile applications, and related services operated by Employr LTD (“Employr”, “we”, “us”, or “our”).
By creating an account, accessing, downloading, installing, or using Employr, you agree to be legally bound by these Terms.
2. Company Information
Employr LTD5 Brayford Square
London
E1 0SG
United Kingdom
3. Eligibility
You may only use Employr if you have legal authority to enter into these Terms. Users under 18 must have permission from a parent, guardian, employer, educational institution, or authorised organisation.
4. Platform Scope
Employr is a workforce and HR management software platform which may include scheduling, clock-ins, rota management, payroll-ready reporting, project management, equipment logging, holidays, absences, and document management.
Employr is not an employer, payroll provider, legal advisor, HR consultancy, tax advisor, or employment agency.
5. Company Responsibility
Companies are solely responsible for payroll accuracy, overtime compliance, taxes, pensions, employment law compliance, employee disputes, document legality, discrimination compliance, and workforce management decisions.
Employr does not verify legal compliance and all platform outputs must be independently reviewed by companies before use.
6. Payroll Disclaimer
Employr may generate payroll-ready reports and pay breakdowns for administrative purposes only. Employr does not guarantee payroll accuracy, tax compliance, overtime calculations, deduction accuracy, or legal compliance.
Employr shall not be liable for underpayments, overpayments, tax penalties, pension issues, payroll disputes, employee claims, or compensation disputes.
7. Accounts & Authentication
Users must provide accurate information and maintain account security. Credential sharing is prohibited.
Employr reserves the right to suspend, terminate, restrict, or investigate accounts at its sole discretion and without notice.
8. Subscription Plans
Employr offers Free, Starter, Team, Business, Growth, and Scale subscription plans with varying employee limits, storage limits, and feature access.
Subscription pricing, features, and limitations may change at any time. Monthly subscribers will receive at least 30 days notice before price changes take effect.
9. Subscription Enforcement
Employee limits and storage limits are strictly enforced. Accounts exceeding limits may be locked until corrected or upgraded.
Employr may suspend or terminate users attempting to bypass subscription restrictions, create duplicate accounts, abuse free plans, or automate abuse.
10. Billing & Refunds
Payments are processed through Stripe. Taxes and VAT may be applied automatically where required.
Refunds are generally non-refundable; however, Employr may issue refunds or credits at its sole discretion.
11. File Uploads & Storage
Users may upload approved file types including PDFs, images, and workforce-related documents. Executable files are prohibited.
Companies are solely responsible for uploaded content. Employr reserves the right to remove files, restrict storage, and investigate suspicious uploads.
Deleted content may become permanently unrecoverable.
12. Data Access & Privacy
Employr personnel do not routinely access customer content except where necessary for support, security, maintenance, abuse investigations, or legal compliance.
Employr may log IP addresses, authentication data, device information, and operational logs.
13. Location Tracking
Certain features may use GPS or location data for attendance and workforce management functions.
Companies are solely responsible for obtaining lawful employee consent and complying with employment and privacy laws.
14. Digital Signatures
Electronic signature functionality is provided “as-is”. Employr does not guarantee enforceability or legal validity of electronically signed documents.
15. Acceptable Use
Users must not scrape, reverse engineer, clone, automate abuse, bypass restrictions, create fake accounts, distribute malware, impersonate others, or misuse employee data.
Employr reserves the right to pursue legal action where appropriate.
16. Intellectual Property
All intellectual property rights in the Platform belong exclusively to Employr LTD, including software, branding, systems, workflows, interfaces, graphics, and designs.
Users may not copy, reproduce, distribute, modify, or commercially exploit any portion of the Platform without written permission.
17. Security
Employr implements reasonable security measures but does not guarantee the Platform will be free from cyberattacks, breaches, or interruptions.
Users are responsible for securing credentials, enabling MFA where available, and managing internal permissions.
18. Availability
The Platform is provided on an “AS IS” and “AS AVAILABLE” basis without warranties of uninterrupted availability or error-free operation.
Beta or unfinished features may malfunction, change, or be removed without notice.
19. Limitation of Liability
To the fullest extent permitted by law, Employr shall not be liable for indirect damages, lost profits, employment disputes, payroll disputes, reputational harm, data loss, downtime, or business interruption.
Employr’s total liability shall not exceed the amount paid by the customer during the previous 12 months.
20. Termination
Employr may terminate or suspend accounts immediately and without notice for hacking attempts, fraud, abuse, suspicious activity, or breaches of these Terms.
Upon termination, access may cease immediately and data may be deleted.
21. Governing Law
These Terms are governed by the laws of England and Wales.
22. Dispute Resolution
Parties agree to attempt informal resolution before legal proceedings. Arbitration may be required where legally enforceable.
Courts located in England and Wales shall have exclusive jurisdiction.