1. Introduction
This Privacy Policy explains how Employr LTD (“Employr”, “we”, “us”, or “our”) collects, uses, stores, and protects personal data when you use the Employr platform, website, desktop applications, mobile applications, and related services.
2. Company Information
Employr LTD5 Brayford Square
London
E1 0SG
United Kingdom
3. Data Controller & Processor Roles
Company Accounts generally act as Data Controllers while Employr acts as a Data Processor.
4. Information We Collect
- Account information
- Employee records
- Attendance and rota information
- Uploaded files and contracts
- GPS/location data for attendance functionality
- IP addresses and authentication logs
- Device and session information
5. How We Use Information
We use personal data to provide platform functionality, maintain security, authenticate users, process subscriptions, generate reports, investigate abuse, and comply with legal obligations.
6. Location Tracking
Clock-in and attendance features may process GPS/location data. Companies are responsible for obtaining lawful employee consent where required.
7. Cookies & Authentication Technologies
Employr uses authentication cookies, JWT/session technologies, and operational cookies required for platform functionality and security.
8. Marketing Communications
Users may unsubscribe from marketing emails at any time by contacting Support@employr.co.uk.
9. Data Hosting & Storage
Infrastructure is hosted using AWS infrastructure located within Europe. Data may be encrypted at rest using reasonable security measures.
10. Security Measures
Employr may implement encryption, MFA support, rate limiting, monitoring systems, audit logging, and access controls. No system is completely secure.
11. Data Sharing
Employr does not sell personal data. Data may be shared with infrastructure providers, payment processors, legal authorities, or service providers where necessary.
12. Data Retention
Deleted data may persist temporarily in secure backups before permanent deletion. Inactive accounts may be deleted after prolonged inactivity.
13. User Rights
Users may request access, correction, deletion, export, or objection to processing by contacting Support@employr.co.uk.
14. Children's Privacy
Users under 18 must have permission from a parent, guardian, employer, educational institution, or authorised organisation.
15. Changes to This Policy
Employr may update this Privacy Policy at any time.