Your own asset numbers
Use the numbers already painted or labelled on your kit. No special tags or scanners needed.
Equipment sign-out · From Team
Who has the SDS drill? Now you'll know.
Staff sign tools and equipment out to themselves, or to a job with a signature, and they stay marked as out until they come back.
Equipment and uniform tools are on Team, £45 a month for up to 25 employees.
The problem
The sign-out sheet on the store-room wall.
It works until someone's in a hurry and doesn't write it down, or the sheet fills up and gets binned. Then the laser level is 'somewhere on the Smith job' and you're buying another one.
When someone leaves, nobody's sure what they still have.
- Tools taken without a record
- No idea which job they went to
- Kit not returned when people leave
- Replacing things you already own
How it works in Employr
Out, in use, back in.
- Step 1
Add your kit
List your tools and equipment with the names your team uses, a category, your own asset number and how many you have.
Equipment list - Step 2
Sign it out
The person taking the kit picks the item and quantity on their phone or tablet, and it's recorded against their name. If it's going to a job, they sign it out to the project and sign on screen, and their name and signature are saved with the handover.
Sign-out with signature - Step 3
See what's out
Signed-out items show who has them and which project they're on, and they stay unavailable until they're returned. On a project, you can see all the kit issued to that job.
Kit on a job - Step 4
Book it back in
When the item comes back, check it over and mark it returned. It's available to sign out again straight away.
Returned
In detail
Built for vans, stores and site cabins.
Linked to people and jobs
Each sign-out connects an item to an employee and, optionally, a project, so you can answer 'who has it' and 'which job is it on'.
Leavers and handovers
Before someone leaves, check what's still signed out to them and get it back or hand it over.
Uniform too
The same Team plan includes uniform stock and requests: staff ask for the item and size, and a manager processes or declines it.
Why teams use it
Fewer tools lost, fewer arguments.
A signature at handover
Every sign-out is recorded against the person who took it, and sign-outs to a job carry their signature, so there's no 'I never had it'.
What's out, and where
Check stock and who has each item from the office or the site.
No hardware
No GPS tags or barcode scanners to buy. It works with the kit and labels you already have.
Part of Team
Equipment and uniform tools come with Team at £45 a month for up to 25 employees, alongside projects and safety documents.
What Employr doesn't do
Employr records handovers. It isn't a GPS tracker and doesn't know where an item physically is. It doesn't scan barcodes or QR codes. Keep doing and recording the inspections, servicing, calibration and PAT testing your equipment needs.
Keep exploring
Related features and industries.
Questions
Common questions.
Does it track tools with GPS?
No. Employr records who an item was signed out to and when it came back. It doesn't track where the item is.
Do we need tags or a scanner?
No. Use item names and your own asset numbers. There's nothing extra to buy.
Can I see what's on each job?
Yes. When an item is signed out to a project, it shows on that project's equipment list until it's returned.
What happens when someone leaves?
Check what's still signed out to them before their last day. Get each item back and mark it returned, or have whoever takes it over sign it out themselves, so the record stays accurate.
Can we use it for plant, vans or site keys?
Yes, if you want a signed record of who has them. Add them as equipment items with your own references. For plant hire and vehicle checks, keep using your usual inspection records alongside it.
Is this an equipment checkout system?
Yes, that's what it's often called in the US. It's a digital version of the sign-out sheet or tool register, with a signature when kit goes out to a job.
What about uniform and PPE?
Uniform has its own stock list and request queue on the same plan. Staff request an item and size, and a manager processes or declines it.
Which plan is it on?
Equipment and uniform tools are on Team and above. Team is £45 a month for up to 25 employees.
Try it with your kit
Retire the sign-out sheet.
Team adds equipment sign-out, uniform, projects and safety documents. Start free and upgrade when you need it.