One record per person
Each acknowledgement belongs to one person and one document, with the date and time. It's easy to see at a glance, and easy to show someone who asks.
RAMS & safety documents · From Team
Know who's signed the RAMS before work starts.
Build a form, attach your RAMS and request sign-off from your staff, or from your client, who signs in person on your team's phone or tablet. You can also send a RAMS straight to staff as a safety document.
Forms, signatures and safety documents are on Team, £45 a month for up to 25 employees.
The problem
Signed on a clipboard, lost in the van.
The RAMS get briefed in the cabin, a sign-off sheet goes round, and most of the crew sign it. Then the sheet ends up in a folder, in a van, on another job.
When a client or principal contractor asks who was briefed, or a new starter turns up mid-job, nobody's quite sure who has signed what.
- Paper sign-off sheets that go missing
- No quick view of who hasn't signed
- New starters missed off the briefing
- Signatures you can't find when asked
How it works in Employr
Collect sign-offs, not paper.
- Step 1
Attach your RAMS
Attach your RAMS, method statement or toolbox talk to a signature field in a form you've built and add the form to the project, or add it on its own as a health and safety document (shown here). Employr stores the file you already have; it doesn't write it for you.
Add the document - Step 2
Choose who signs
On a team form, choose teams, roles, the team leader or supervisor, named employees or everyone on the project. On a client form, add your clients by name. A safety document goes to the whole company, chosen roles or chosen employees.
Assign to people or roles - Step 3
Each person signs
Staff sign on their phone to confirm they've read and understood it, drawing their signature under the statement shown with the document. A client signs in person on your team's phone or tablet and types their name; Employr doesn't send them a link. The signature, name and time are recorded.
Sign on the phone - Step 4
Chase who's left
The project and the safety document both show who has signed and who hasn't, so you can chase the gaps before work starts, not after something goes wrong.
Outstanding sign-offs
In detail
How the sign-off record works.
Same flow for other documents
Use it for site inductions, toolbox talks, COSHH sheets, policies and training documents, anything people need to confirm they've read.
When the RAMS change
Upload the new version as a new document and assign it again, so everyone signs the version that applies. Keep the old one for your records.
Beyond the UK
RAMS is the UK name. If your teams work with SWMS, JSAs or safety statements, the same upload, assign and sign flow works.
Why teams use it
Sign-off you can actually find.
Gaps before work starts
See who hasn't signed while there's still time to brief them.
Nothing lost in the van
Signatures live with the document, not on a sheet in a folder.
With timesheets and tools
RAMS sign-off sits in the same app as clocking in, rotas and equipment sign-out, so there's no separate safety system to buy.
Not priced per site
Team is £45 a month for up to 25 employees, however many jobs you run.
Your RAMS stay yours
Employr collects sign-offs. It doesn't write or check RAMS, decide what's legally required or guarantee compliance. An acknowledgement shows someone confirmed they'd read the document, not that they were trained or competent. There's no RAMS-specific template or automatic re-sign when a version changes.
Keep exploring
Related features and industries.
Questions
Common questions.
Does Employr write our RAMS?
No. You upload the RAMS you already use, or ones prepared by your safety adviser. Employr sends them to the right people and records who signed.
Can operatives sign on their phone?
Yes. They open the form or document in the Employr web app on their phone and sign to acknowledge it. Clients sign a client form in person on your team's phone or tablet. Native Android and iOS apps are in development.
Is a digital signature good enough for our clients?
It's a dated record that a named person acknowledged the document. Whether that meets a client's or principal contractor's requirements is for you to check with them.
What happens when the RAMS change?
Upload the updated version as a new document and assign it again. Each person then signs the new version, and the old sign-offs stay on the old document.
Can we use it for toolbox talks and inductions?
Yes. Any health and safety or training document can be assigned and signed in the same way.
Which plan is it on?
Forms, signatures and health and safety documents are on Team and above. Team is £45 a month for up to 25 employees.
Try it on your next job
Get the RAMS signed before the first lift.
Team adds safety documents, sign-off, projects and equipment. Start free and upgrade when you need it.